Your tasks and responsibilities will encompass the following, among others:
- Oversee daily office operations and ensure a smooth workflow.
- Manage office supplies inventory and place orders as necessary to avoid interruptions.
- Schedule and coordinate meetings, appointments, and events to support team efficiency.
- Provide administrative support to engineers, including document preparation and data management.
- Handle incoming calls, emails, and other forms of communication, directing them appropriately.
- Maintain a clean and organized office environment to foster a productive workspace.
- Assist with the preparation and coordination of presentations and reports as required.
- Support HR tasks, such as onboarding new hires and maintaining employee records.
- Manage office budgets and expenses, ensuring cost-effectiveness.
- Liaise with vendors, service providers, and external partners to maintain office services and equipment.
Qualifications & Expertise:
- Diploma or certificate in Business Administration, Office Management, or related field.
- Minimum of 5 years’ experience in office administration, preferably within an engineering or technical environment.
- Proficiency in Microsoft Office Suite and experience with office management software.
- Strong organizational and time-management skills, with a keen attention to detail.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Experience coordinating office events and managing schedules.